Horizon House Senior Living is a continuing care retirement community based in Seattle, Washington. It dealt with rising paper archives and felt the need of an electronic document management system to save time, money and office space.
The community is now using Document Locator by ColumbiaSoft in a number of business areas.
“Filing cabinets were taking up valuable space, and the manual filing of accounting records had become a significant burden that was consuming valuable staff time,” said Horizon House Systems Administrator Troy Schneiter. “Everything from copies of checks, to insurance policies, to accounts payable billing files are kept on hand, and paper is an inefficient way to manage records.”
In order to choose an electronic document management system, Horizon House turned to their information technology advisor for recommendation, the Seattle-based SWAT Systems. They suggested ColumbiaSoft’s technology.
Now that document management has been deployed across accounting, project management and residential records management, Horizon House staff can locate files faster, they enjoy more office space, and workflow is improved through automated notifications and digital information.
According to Schneiter, “Document Locator produced an immediate savings of time, and the bonus was that we recovered space by eliminating filing cabinets equal to an entire office, which was significant in terms of the value of downtown office space.”
For more information, visit www.documentlocator.com.