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Universities and Schools Use Paperless Document Management
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Written by Jenny Curtis   
Thursday, 12 April 2012

 

In a race to find and keep the most talented students, America’s universities are eliminating the use of paper and speeding up the efficiency of business processes using document management software.



“Helping schools achieve greater efficiency in the office and free more resources for the classroom is a satisfying accomplishment,” said ColumbiaSoft executive vice president David Pogue. “School administrators, departmental leaders, and IT managers all have an economical approach for using sophisticated business software to improve operational efficiency.”

Registrars benefit from faster decision-making, which is made possible with an electronic document management system. The speed of decisions in admissions can prove to be a critical factor in reaching students first to offer admission before they have chosen other options.

Student admissions files include everything from application packets and diplomas, to transcripts and certificates. It is of major importance to ensure that files are not lost while routed and reviewed by decision-makers in the registration process – which can be a very difficult task when working with paper documents. Document Locator provides a solution by managing and routing information electronically instead of faxing, mailing, or shipping information. Here is a short video that describes this process: http://www.documentlocator.com/resources/videos/admissions.htm

 


Universities and schools also use electronic document management to speed information retrieval, reduce storage costs, and improve collaboration on documents, emails, faxes, and digitized paper files. Financial aid records with strict retention policies, property records used in facilities management, and administrative files of academic and executive offices, are all managed in the system. Full text searching, workflow, security, and metadata profiling which summarize facts about the files are also provided to make the information easily accessible and protected against unauthorized access or loss.

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